Small Biz
Per Diem Calcs (flight crew)
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Flight Crew Expenses

There are two types of deductions for pilots and flight attendants. First is out of pocket expenses such as uniforms, cell phone, union dues, etc. The second is the per diem allowance and deduction. We need both to prepare your tax returns.


Please use this online submit form to detail your flight attendant and pilot tax deductions. There are rules, of course, and you should familiarize yourself with them if you are not sure (read our KB articles). However, the expenses listed below are generally allowed for most crewmembers. For example, we won’t ask you about shoes or nylons- these expenses are NOT deductible per a recent Tax Court case (read it here).


Per Diem Deduction Information

The government allows a deduction for each day that you are away from base. The IRS states that you can either itemize each layover city or you may take a standard rate per day (must pick one method for the year). It is to your advantage to provide your 2013 flight schedules so your per diem allowance can be calculated based on your specific flying. We will use the method that maximizes your deduction.


We also understand that obtaining and sending your schedule can be challenging. Therefore we have created an Overnights Worksheet so you can summarize your schedule.


PDF Link for Online Submit Form This Flight Crew Expense Report is also available in fillable PDF.


Flight Crew Expenses Submit Form


Uniform Purchases


Uniform Accessories, Repairs


Flight Deck, Cabin Expenses


Cell Phone, Internet


Supplies, Home Expenses


Overnight, Travel Expenses


Non-Commuting Expenses (TDY)

Parking fees, tolls and crashpad expenses cannot be deducted in connection with commuting. For example, if you drive to TVC pay a parking fee, commute to ORD and pay for a hotel for your early trip, these expenses are not deductible since there are considering commuting (your domicile becomes your tax home, and travel expenses to and from your tax home are not deductible). This is unfortunate. However, if you are temporarily assigned to a domicile (less than one year) and / or you pick up out-of-domicile trips, these expenses are deductible. Only list those expenses that qualify using this information.


Employment Credentials


Education, Currency Expenses


Federal Flight Deck Officer


Job Hunting


Professional Expenses


* Non-rev dues are those monies paid to other airlines for your ability to travel as a non-revenue passenger. These expenses might be considered commuting expense and therefore non-deductible. However, your ability to travel to other domiciles for trips and to travel directly from your residence to training facilities might rely on your ability to travel as a non-revenue passenger. Therefore, we consider these expenses ordinary and necessary for you to perform your job. Please only list the cost for you, and not all your eligibles.


Other Flight Crew Expenses

Are there any other expenses associated with your flight crew position that you did not detail above? If so, please describe below:




Employer Reimbursements

2013    2012    2011    2010

Your Name: (so we can associate with your other submissions)

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